Beyond the Club — Leadership

Area Director

An area director serves as the direct liaison between the district and the clubs. The District Administrative Bylaws provide for the selection of area directors either by appointment by the district director or by election by the area councils. Toastmasters International recommends that district directors appoint area directors. Area directors conduct club visits twice a year within their respective areas to understand and support club needs. In turn, these visits help district leaders understand how to support and meet the needs of each club. It is important that area directors have the support they need to serve clubs. The success of the district depends on it. Area directors are eligible for re-election or re-appointment for one succeeding term only. Ideally, area directors have served as members of a district council.

Division Director

A division director’s job is to lead and support the division through the supervision and support of the area directors. One of your primary goals as division director is to ensure that each club achieves its mission and fulfills its responsibilities to its members. To achieve this, you coordinate division activities, set division goals, and assist in the training of area and club leaders. To serve as division director, you must have served at least six consecutive months as a member of a district council. The division director may be re-elected to one succeeding term.

 Administration Manager

As the administration manager, you are responsible for maintaining the historical records of the district, recording and distributing meeting minutes, and otherwise maintaining accurate, timely records of district business. The administration manager may be elected or appointed at the will of the district director, subject to the approval of the district executive committee and confirmation by the district council. You are eligible for re-election or re-appointment for one succeeding term only. The office of administration manager and finance manager may be combined.

Finance Manager

As the finance manager, you are tasked with the fiscal oversight and management of the district. The finance manager works closely with the district director, program quality director, and club growth director to ensure that the district is making cost-effective decisions—within policy—that result in effective fiscal management. The finance manager should have knowledge of accounting and be acquainted with the handling of financial matters. The finance manager may be elected or appointed at the will of the district director, subject to the approval of the district executive committee and confirmation by the district council. You are eligible for re-election or re-appointment for one succeeding term only. The office of administration manager and finance manager may be combined.

Immediate Past District Governor

The immediate past district governor provides counsel and guidance to district leaders and plans, directs, and organizes projects and committees as requested by the district director. One of the major responsibilities of this role is to ensure the incoming district director receives all pertinent district documents prior to June 30. Other responsibilities include serving as a member of the district executive committee and district council, upholding the bylaws and policies of Toastmasters International, encouraging dedicated members to accept leadership positions, and helping the district achieve Distinguished recognition.

Logistics Manager

The logistics manager selects meeting locations and organizes the room, ensuring the atmosphere is conducive to successful events, such as business meetings, speech contests, and training. The logistics manager sets up necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property, and addresses disruptions during events. A track record of organization and diplomacy are a must for this role.

Parliamentarian

The parliamentarian assists the district director with planning and conducting district meetings. Responsibilities of the parliamentarian include interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol. The parliamentarian is an invaluable resource for the district director, offering help, guidance, and support during meetings and answering any questions the district director has related to rules and procedures. Members who assume this role must have a thorough understanding of Robert’s Rules of Order Newly Revised.

Webmaster

The webmaster assists the district director and club growth director with updates to the district website. Although the district director is the publisher of the district website and ultimately responsible for its content, the webmaster plays an important role in maintaining the website. This involves posting district announcements, removing outdated content, and troubleshooting functionality issues. Members who typically excel in this role are Internet savvy and creative.

Public Relations Manager

As the public relations manager, you are responsible for coordinating publicity efforts in the district. By establishing and maintaining lines of communication between the district and its members, as well as between the district and the public, you work to increase awareness of Toastmasters through all available media. The public relations manager may be elected or appointed at the will of the district director, subject to the approval of the district executive committee and confirmation by the district council. You are eligible for re-election or re-appointment for one succeeding term only.

Club Growth Director

As the club growth director, you are responsible for all aspects of marketing, club-building, and member- and club-retention efforts within the district. This includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs, and penetrating new markets. Additionally, the club growth director supports challenged clubs and helps them to become Distinguished. Together with your district leadership team, you participate in District Leader Training, Mid-year Training, and online tutorials. To be club growth director, you must have served at least six consecutive months as club president and at least 12 consecutive months as a lieutenant governor, division director, or area director. Once you serve as lieutenant governor marketing for a full year, you may not be re-elected to the same office for a succeeding term.

Program Quality Director

As the program quality director, you are responsible for all aspects of education and training within the district. This includes supporting quality club programming efforts, promoting the Distinguished Club Program, and planning and executing the district conference. Together with your district leadership team, you participate in District Leader Training, Mid-year Training, and online tutorials. To be program quality director, you must have served at least six consecutive months as club president and at least 12 consecutive months as a lieutenant governor, division director, or area director. Once you serve as program quality director and training for a full year, you may not be re-elected to the same office for a succeeding term.

District Director

As the district director, you are responsible for directly overseeing and managing the district’s day-to-day operations, finances, and human resources. Fortunately, you have a team of district leaders to help you fulfill these responsibilities. You must empower your district leadership team to work together toward the district mission, while supporting each one in his or her development as a leader. Together with your district leadership team, you participate in District Leader Training, Mid-year Training, and online tutorials. To serve as district director, you must have served at least six consecutive months as a club president and at least 12 consecutive months as a lieutenant governor, division governor, or a combination of the two at the time you take office.

Region Advisor

In a consultant capacity, region advisors help districts expand their marketing abilities and fulfill the district mission. Their objective is to support district leaders’ efforts to build new clubs and support all clubs in achieving excellence. In doing so, a greater number of people are afforded the opportunity to benefit from the Toastmasters education program. The region advisor role is a region-level leader and not a district-level leadership position. Region advisors help districts achieve the critical success factors of membership, club growth, and education achievements. The region advisor supports district leaders and helps identify strategies that enable districts to extend the network of clubs and enhance club performance. Every region is assigned one region advisor.

For more information about these roles, refer to the District Leadership Handbook and the District Administrative Bylaws, Article VII: Officersin the Governing Documents.