Q&A for Members of Multiple Clubs
By Sam Mehta, DTM – Pathways Chief Ambassador & Guide
- Approximately 5% of Toastmaster members belong to more than one club
- Because of the specialized nature of requests and approvals for members of multiple clubs on Base Camp, the following includes information on best practices
- Members and clubs will have to work together to find the best system for each individual who belongs to more than one Toastmasters club
- Paths are assigned to individual members and can be completed in any club. A member may complete any path in any club to which they belong. They may choose to work on a single path concurrently in more than one club
- Communication between members and club leadership is fundamental for members belonging to more than one club
Update personal profile, club roles outside home club, credit for club roles
Q- If you are a member of more than one club and you enter information that you filled a role in one club does that automatically populate in the other clubs or do you need to enter the information in all clubs?
A- When you add meeting role dates from the My Account page on Base Camp, these will show on your Base Camp profile. Each member who has selected a path has a single Base Camp profile. If they are an active member of more than one club, this profile will be visible to only one club at time—the club the member identified as their home club from the Pathways Start page. When a member changes their home club from the start page, the content of their Base Camp profile does not change. This means that all meeting role dates visible on a member’s Base Camp profile will show regardless of which club is identified as their home club.
Home club, visibility on Base Camp manager reports, submit awards
Q- Dual members: I signed up for two paths, but neither is visible in the management screen of my advanced club. Are we restricted to working on a given path only in one club? Clarifying, I see I now submit awards for members in Club Central, but in my advanced club, it shows no record of the two paths I signed up for. How can we make those visible? I did not select two paths to work on them exclusively in just one of my clubs.
A- You are not restricted to working on a given path in only one club. You may complete projects and present speeches from any path in your Education Transcript at any club. In order for the Base Camp manager of one of your clubs to see your progress (including which path(s) you are working in and how far you have progressed), that club must be set as your home club in Base Camp. Your home club indicates who you can interact with on Base Camp, as well as which members and Base Camp managers can find you and view your progress. If you are an active member of more than one club, you can determine and change your home club from the Pathways Start page at any time. Each time you complete a level in Base Camp, a request is sent to the Base Camp manager of your home club. The Base Camp manager of that club can validate this request even if you did not complete all speeches in that level at your home club. Because education awards are submitted through club central, you can determine which club you would like to receive credit for each level you finish. You are responsible for communicating your request to the VPE of the club to which you would like to apply the credit.
Free paths for members of multiple clubs
Q- If someone is a member of more than one club they pay international dues for each club. They are also counted as a separate member for each club in determining the total membership of the club. District or Toastmasters International, should they not receive a free path for each club?
A- Members are eligible for a maximum of two free paths if they belong to more than one club. To qualify for a second free path, members must already be a member of multiple clubs when Pathways rolls out in their region. Joining additional clubs after Pathways is available to you will not qualify you for a second free path.
How many free paths do I get if I’m in more than one club; are there other discounts?
Q – Why am I only entitled to 2 free paths if I am a member of more than two clubs? Will I get a discount on the membership fee of my 3rd and subsequent clubs since I don’t get a path with these clubs?
A- The policy states that members of multiple clubs are eligible for a maximum of two free paths. To qualify for the second free path, a member must belong to more than one club when Pathways rolls out in their region. After the roll-out of Pathways in your region, there will be no additional paths for dual members. Your membership in Toastmasters qualifies you for a free path. As in the traditional program there are no special discounts for joining more than one club.
Member charged for second path that should have been
Q- A toastmaster is a member of several clubs. He initiated two paths and was required to pay $20 for one of them. Why did this happen? Can he get a refund or at least get a third path for free?
A- Members who paid for a second path but were a dual member at the time of the Pathways roll-out can contact World Headquarters. Once eligibility is verified, the member will be refunded the charge for the second path.
Members in clubs in different regions
Q- If a person is a member of two clubs but only one of the regions has rolled out, can that member still participate in Pathways?
A- If a member is a current, paid member of any club in a region where Pathways is rolled out, they are considered a Pathways member and can begin their Pathways learning experience.
Waiting to select a path
Q- Let’s say, we don’t choose our first path immediately after roll out, but if we have dual memberships, do we have to claim the free second path? What about the first free path if we decide to finish our current education program?
A- A member who belongs to more than one club when Pathways launches in their region is eligible for a maximum of two free paths. This applies regardless of the number of clubs to which a member belongs. For example, a member who is active in two Toastmasters clubs when Pathways rolls out in their district is eligible to receive two free paths. Similarly, a member who is active in four Toastmasters clubs is eligible to receive two free paths. A member of nine Toastmasters clubs at the time of roll-out would also be eligible for two free paths. Members who are eligible for a second free path should contact World Headquarters to request their second path, rather than purchasing it through the Pathways Start page.
Second path free, delay in selecting path
Q- A dual member active in two or more clubs prior to the launch will get two paths free. Is there any limitation on how do they get the paths? For example can they get at the same time or can they stagger it to get it after a few months say 3 months or 6 months? Is there any guarantee period within which they should get both the free paths?
A- No, at this time there is no expiration date on a member signing up for their free path.
Two free paths, non-renewal in second club,
Q- Can a member redeem both free path but then do not renew his second club in the upcoming October renewal, is there any penalty?
A- Dual members (those belonging to more than one club) are eligible for a maximum of two free paths. A (dual) member who does not renew their membership with their second club, for example, will still retain access to Base Camp access and the member’s paths are unaffected.
Recognition and Distinguished Club Program
Q- How does a member in multiple clubs go about assigning different Awards to their different clubs in the pathways program? Through the web-based training it seems as if you can only allocate Awards to one club at a time but that is not in line with the current program. I know of some Toastmasters who are members of multiple clubs and was wondering what the best practice would be for someone in that situation.
A- Members can apply level completion awards for the Distinguished Club Program (DCP) to any club they choose. The club to which you would like to apply Distinguished Club Program (DCP) credit does not need to be set as your home club when you purchase a path or when a level is marked complete. Once a level completion request is approved on Base Camp, an award request must be submitted on Club Central, just as it is in the traditional program. This VPE who approved the level completion request is not required to submit the request on Club Central. Rather, the VPE of the club to which you would like to apply credit should submit the award request. If you are a member of more than one club, you determine which club will receive credit for each level and path you finish. This means that each time you complete a level of your path, you can change which club receives DCP credit. For example, you may give credit for Motivational Strategies Level 1 to Club A and then give credit for Motivational Strategies Level 2 to Club B. You are responsible for communicating your request to the VPE of the club to which you would like to apply the credit. The process for submitting awards through Club Central is exactly the same as the process for the current program. You simply select a Pathways award.
Members in multiple clubs, level completion approvals, home club
Q- A dual member and submitted a level 1 approval request in club. [A] When she goes into change her home club to club b, the request is recreated and sent to club [B] This happens every time she changes her home club (she does nothing to the level 1 completion request) She says this has created a trail of emails and confusion. I have attached her correspondence. Ward Penman
A- If a member changes their home club while a Level completion or external training request is pending, the request will move over to the newly designated home club.
Because of this, we recommend that members do not change their home club unless all pending requests have been approved.
Members of multiple club
Q- I am a Toastmaster who is a member of two clubs. Can I work in the traditional education program in one club and Pathways in the other club?
A- Yes. Existing members who would like to complete awards they have already started working toward in the traditional program may work in both programs simultaneously during the two-year transition period.
Members of multiple clubs are at their discretion as two which of their clubs they would like to and apply credit and present speeches.
Source: Pathways – Master Q&A
Sam Mehta, DTM
Pathways Chief Ambassador & Guide