Four Ways To Spice Up Your Meetings

 Four Ways to Spice Up Your Toastmasters Meetings

Eddie Kasprzyk

By Eddie Kasprzyk –  Marketing Committee Member

· Relate the theme to a current event. As we all know, the 2018 Winter Olympics has just wrapped up. In our last club meeting, we did have a Winter Olympic theme. Random Olympic trivia was asked throughout the meeting and whoever answered a question correctly received a plastic Olympic Medal ribbon to proudly wear around their neck (kudos to Wendy Miller of Westwinds!). It was such a fun meeting and we even got to keep the Gold Medals that we “won”.

· Invite other clubs. Having a group of new faces in the room may prompt you out of your comfort zone and you’ll be able to work on fine tuning your public speaking skills that you usually don’t get to work on. Example: Evaluating someone’s prepared speech that is a total stranger.

· An All Table Topics Meeting. Who doesn’t love table topics? Break out of the norm and allow every member to have a speaking role and possibly speak multiple times. This is a great way to get those fellow members, who are a bit shy, to come out of their shell.

· Change up the location of your meeting. By having new surroundings, you’ll get the opportunity to practice in a setting that you may not be used to. Example, if you generally meet in a classroom, try having your next meeting in a restaurant around the table. This is a great way to practice giving a toast for your next dinner party.

Remember….this is your club. Try something new for one of your upcoming meetings and have fun. Having fun is what Toastmasters is all about!

Fun Meeting Idea – Backward Meeting

Fun Meeting Ideas

The Backwards Meeting

If your club is up to a challenge, try a Backwards meeting. Make sure that you have experienced speakers because their evaluator will tell them more about what they have to do during their speech. If the speaker can provide their project and evaluation form in advance, the evaluator can add some very interesting twists that they will need to comply with.

Here is an overview of a Backwards Meeting. Take your regular agenda and turn it upside down and laugh your way to the end of another great meeting.

Sample Agenda Ideas:

  1. Toastmaster closes the meeting
  2. Toastmaster and General Evaluator hand out Awards
  3. General Evaluator offers their evaluation of the meeting
  4. General Evaluator presents Role Reports
    1. Word of the day – How many times was it used
    2. Grammarian – offer some great suggestions for speakers, table topics and evaluators.
    3. Ah counter – makes it up and tells speakers how many they had of each
    4. Timers Report – make it up and challenge the speakers to comply
  5. Evaluator 3 gives evaluation of speaker 3 – needs to provide CC or AC project/title in advance
  6. Evaluator 2 gives evaluation of speaker 2 – needs to provide CC or AC project/title in advance
  7. Evaluator 1 gives evaluation of speaker 1 – needs to provide CC or AC project/title in advance
  8. General Evaluator introduces Toastmaster
  9. Toastmaster introduces Table Topics Master
  • – TT contestant 3 gives Table Topic 3
  • Table Topic master has to introduce Title of TT 3
  • – TT contestant 2 gives Table Topic 2
  • – Table Topic master has to introduce Title of TT 2
  • – TT contestant 1 gives Table Topic 1
  • – Table Topic master has to introduce Title of TT 1
  1. Table Topics master hands meeting back to Toastmaster.
  2. Speaker 3 gives speech based on Evaluation and Evaluators comments. (uses TT time to prepare what evaluator offered as guidance)
  3. Speaker 2 gives speech based on Evaluation and Evaluators comments. (uses TT time to prepare what evaluator offered as guidance)
  4. Speaker 1 gives speech based on Evaluation and Evaluators comments. (uses TT time to prepare what evaluator offered as guidance)
  5. Toastmaster introduces Roles and Guests
  • Timer
  • Ah counter
  • Grammarian
  • Wordmaster
  • Introduce Guests
  1. TM – Humorist share their laughs
  2. TM – Invocation is given
  3. SAA – TM – Pledge of Allegiance
  4. SAA – Gavel the meeting

5 Tips For FTH

5 Tips to Help Your Free Toast Host Website…

Help Your Club… Get More Members

By Keith Maderer, DTM – Club Growth Director and many others

The most common place people find Toastmasters is on Google…

They go to – https://www.toastmasters.org/ – and hit – Find a Club.

They type in their zip code and look at a few clubs close to them that meet at a time they prefer. Then they look at your club website, members, meeting information and contact us.

Is Your Site Ready?

Take a look at Buffalo Flyers Club – http://buffaloflyers.toastmastersclubs.org/ Is this website ready? At the time of this article, they have a few items that they can work on to improve.

1. Your Home Page is Huge – Next take a look at The Larkin Leaders website for a comparison https://1196232.toastmastersclubs.org

  • You only have one chance to make a first impression.
  • Photos, announcements and events from your club make it personal and real.
  • Keep them rolling down the screen. Write a brief meeting recap or article

2. Meet Our Members

Have profile photos, bio and social sharing for all members. Unlocked them for all to see. Here is how to fix this.

  • Members >>> Edit Your Profile
  • Admin or Officer >>> Private Member Directory>>> You can fill out for them.

3. Meeting Information/Directions:

  • Spell it out, tell them the details, where to park, use the map, etc.
  • Launch Admin Console >> Meeting Info/Dir -TAB >>> fill out and add map

4. Contact Us:

  • VP Membership and President – make sure to respond to every inquiry.
  • Have 1 or both respond. Two responses is better than none.
  • Launch Admin Console >> Email and contact forms >>> Add members name

5. Photos on agenda: Why??

  • If guest walks in and see member photos on the agenda. Starts the process of getting to know your members.
  • Launch Admin Console >> Meeting Agenda Settings >>> Global Settings
  • >>> Include member photos on agenda – check box.

Bonus Tip: Write a meeting recap/summary with current or next meetings agenda. Email to all members and occasionally to guests and former members after every meeting.

“Miss a Meeting… You Miss A Lot! Bring A Guest… Ask A Co-worker??” from  Paul Justinger – Clarence Toastmasters

I hope you find these tips helpful. If your website is ready when a guest reaches out, you have a much better chance of having them visit your club. Then it is up to you and your members to make them stay.

Here are some great sites to help you learn to make the most of your Free Toast Host Websites.

Free Toast Host Setup:  https://www.toastmastersclubs.org/welcome/

Free Toast Host Support and Training:  https://support.toastmastersclubs.org/forum

Video – 6 Tips From a World Champion

VIDEO Training

6 Public Speaking Tips To Hook Any Audience

From the 2015 World Champion

6 Tips From A World Champion
This 9 minute video will offer many great tips on public speaking. Whether in your club, at a corporate meeting or in front of an auditorium of thousands, these tips will help you engage and entertain your audience.

In this video you will learn how to hook your audience in 30 seconds. You will learn how to tell stories that have people hanging on every word. And you will learn some techniques to nail a finale that compels your audience to action.

Take a look by clicking the image above or the link below. It will help you become a better speaker.

https://youtu.be/k8GvTgWtR7o

Pathways Base Camp Duties

PATHWAYS

Base Camp Manager Duties

By Sam Mehta, DTM, PDG

Pathways Base Camp

We have been recently informed by Toastmasters International that Pathways educational program will be roll out in District 65 during May of 2018.

In each club, the vice president education (VPE) will serve as the Base Camp Manager, with support from the club president and secretary. The VPE is responsible for conducting several tasks in Base Camp to ensure members are fully supported on their Pathways journey. The link below will walk you through each of the main tasks. Each task has a tutorial in Base Camp which will walk you through the specific steps. They can be accessed by navigating to Tutorials and Resources. All current and future club VP Education are requested to study the tutorials and become ready to work with members of your club in making a smooth transition to Pathways program.

https://www.toastmasters.org/Education/Pathways/Volunteers/Ambassadors/~/media/5C019BDA16BD482EA4E4F56C98912F61.ashx

I believe that in Toastmaster year starting 2018-2019, one of the most vital and significant position in the club will be of the VP Education. I suggest that membership in all clubs in district 65, elect, appoint, or choose one of the most experience and tech savvy member in their respective clubs, in order to have a smooth and effective transition into Pathways program.

Sam Mehta, DTM, PDG

Pathways – Chief Ambassador – D-65