District 65 Fall Business Meeting


The District 65 fall business meeting will be conducted on Wednesday, October 30, 2019, at 7:30 pm.  The purpose of the meeting is to adopt the district budget for 2019-2020, confirm appointed officers, and conduct any other district business as necessary. Electronic voting will be conducted during the meeting.

The meeting will be conducted using Zoom and is expected to last no more than 1.5 hours. All attendees are required to preregister. We will use electionrunner to conduct voting.  During the meeting, electronic ballots will be emailed to the district council members who have registered.


Toastmasters International has asked all districts to conduct a virtual meeting in the fall in order to get these items passed by the membership of the District.  Please review the information below and be ready to attend the meeting on October 30th, 2019.

Zoom Meeting Link

2019 2020 Budget Template

2019-2020 District 65 Success Plan

2019 May District Council Meeting Notes


  • Call meeting to Order
  • Read District Mission
  • Voting Procedures
  • Credentials Report
  • Approval of minutes from previous District Council meeting
  • Presentation of District Success Plan
  • Financial Report
  • Approval of District Budget
  • Committee Reports
  • New Business/Announcements
  • Adjourn


Registration will be open from now through Tuesday, October 29, 2019. At the end of the registration period the Credentials Chair, will ensure that (1) district council members have the correct number of votes and (2) we have a quorum (1/3 of Presidents and Vice Presidents-Education).  The quorum is based on the number of eligible voting ballots and not the number of members voting.

Each District officer, Club President, and Vice President-Education will receive one vote for each office held. Where a member serves multiple clubs as President or VP-Education, they are eligible for one (1) vote per office per club.  Each member serving as a combination of District officer, President or VP-Education will be limited to a total of two (2) votes total regardless of the number of offices held.  No proxies are allowed according to policy.


Members who want to observe the business meeting should contact Sam Otto (therealsamotto@gmail.com) to be added to the list attending the meeting.  Details about how to log into the meeting will be provided prior to the meeting.

Toastmasters Policy on Virtual meeting and Vote: 

Quorum: 1/3 of Presidents and VP Education

Who can attend: Any member Toastmasters District 65

Who can vote: Club Presidents, VPE & members of District Executive Council (District Core team, Division Directors & Area Directors)