Important District Update: COVID-19

This message is sent with hopes that you are healthy and well. Please know that your District Trio is aware that you have been working hard to overcome the recent challenges despite the escalating impact of the Coronavirus disease (COVID-19) on individuals and communities both inside and outside of Toastmasters.
The Board of Directors met on Saturday, March 14th to discuss options to protect and support our members. After much deliberation, the Board made the following decisions regarding current and upcoming District events, effective immediately:
  • Area, Division, or District events can no longer be conducted in person, on or prior to June 1, 2020. As an alternative, we encourage Areas, Divisions, and Districts to host events online to help clubs and members through this difficult time.
  • Each District must conduct its Annual District Council Meeting online, rather than in person, on or prior to June 1, 2020. More guidance on conducting an online Annual District Council Meeting will be forthcoming.
  • Each District Executive Committee is authorized to determine whether they will continue to conduct or cancel Speech Contests for the 2019–2020 contest cycle. Each District is responsible for notifying World Headquarters of their decision.
Having said that, it is with sincere regret that the 2020 Annual Conference is cancelled. Plans for an event to recognize the hard work and accomplishments of our members and teams are being developed for late summer/early fall 2020.
A special meeting of the District Executive Council has been scheduled for tomorrow evening to discuss whether or not we will continue to conduct contests or to cancel them for this year. Please feel free to email us–the Trio and/or your division/area directors–with any thoughts regarding this before 6:00pm, Tuesday, March 17th.
Please be assured that if it is decided that contests will continue, all members of the District leadership team will make it their top priority to research and understand how to run a contest in an online/virtual format.
Furthermore, our Annual District Council (Business) Meeting will also be held virtually on Saturday, May 16, 2020 beginning at 9:00am. The Annual Business Meeting is important in that it lets your club’s voice and needs be heard. You will hear from District 65 leadership and vote on district business that impacts your club. More details on how you can attend and participate are forthcoming.
Club Meetings
On March 12, 2020, Toastmasters International announced that due to COVID-19, “all clubs in all Districts can meet entirely online, as needed.” We understand that this may be a challenge for some, but feel that we can make this a silver lining. Think back to the beginning of your Toastmasters journey. For many, we had to step out of our comfort zone and learn that to be vulnerable, we can grow. For those members who are uncomfortable with technology, by temporarily converting to online virtual meetings we can learn new skills as well as be able to welcome members who may have had some conflict with attending regular club meetings in person.
To support this change, the District will assist with resources to make this a smooth and simple process. District 65 already has clubs who integrate a virtual format in their meetings. This is also a great way to visit other clubs and support them by taking on a role, or delivering a speech. We have created a Workplace Group for you to openly invite other D65 members to join the fun and attend.
For tips on how you can easily integrate a virtual experience in your club, Sanjay R Tanisha Singh, a Toastmaster from District 98 has put together a tip sheet that you can access here.
Let out meetings continue and let us explore NEW ways of learning and growing – together!
Club Dues Breaking News
April dues for club members has been extended!
Please see the attached notification received just this afternoon from Toastmasters International in regards to April Dues.
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Club Virtual Meeting Form

DO NOT PROVIDE THE MEETING PASSWORD!
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Club Connections

List of Club Connections for Virtual Meetings

 

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Let’s Keep Connected

March 24, 2020

My dear fellow Toastmasters and friends,

The pandemic caused by the coronavirus is now affecting all aspects of our personal and professional lives with so many activities on hold. For us, as Toastmasters, this is unsettling and makes us feel isolated. We rely on one another for growth, support, and camaraderie. We have helped one another become stronger leaders, speakers, and team players. Communication is at our core; we thrive on it.

While we are most comfortable fully engaged with in-person meetings and interaction, we are finding it is possible to thrive through our technological connections now. Online meetings, speeches, and chats are giving us purpose and reason to smile with one another, even in this difficult time. Toastmasters was always a laboratory, of sorts, for experimenting and learning, and now it gives us an opportunity to become more creative as we engage online together. We are experiencing our support system, still in place, all around the world.

As your International President, I have been thinking very seriously about our role as Toastmasters, but also about the precautions we must take during these times, especially regarding current and upcoming Toastmasters contests, programs, and events. To see the actions we’ve taken so far, click here.

Rest assured that we are closely monitoring the situation with respect to the 2020 Toastmasters International Convention to be held in Paris, France in August. We are actively working with our partners in Paris and relying on local health and government officials to assess moving forward. We are also following the lead of the world’s most trusted sources, including the World Health Organization (WHO) and the U.S. Centers for Disease Control and Prevention (CDC), and will keep you updated on any changes. We want to make the smartest decision, above all, for the health and safety of you and your families.

I encourage you to continue to find ways to connect; emotional wellness is just as important as physical health. The Board of Directors and World Headquarters staff is committed to helping you through these challenging times. While staff is working remotely for the safety of all, they are dedicated to keeping service standards and helping members in any way they can. Please reach out to them here.

Our activities as Toastmasters have certainly shifted, with our primary focus on protecting ourselves, so we can protect the globe. It is my hope and passion that we stay connected and come through stronger, as we endure new challenges, but also find new reasons to be grateful.

Please take care of one another,

Sincerely,

Deepak Menon

Deepak Menon
International President
Toastmasters International
www.toastmasters.org

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Dues Deadline Extension

March 17, 2020

Dear Club Officer,

The coronavirus disease (COVID-19) continues to impact Toastmasters around the world, and we understand the challenge this poses for many as the April dues renewal period approaches. To provide added support to our members and clubs, the Board of Directors has extended the April renewals due date to April 30, 2020. This extension has the following impacts:

  1. As a club officer, the on-time payment of dues ensures your access to Club Central. If you have not paid your renewal dues by April 1, 2020, you will continue to have access to Club Central through April 30 to allow you to continue supporting your club. To continue your access after April 30, your renewal dues must be paid.
  2. Clubs that meet the April renewal requirement by April 30, 2020 will receive Distinguished Club Program credit for submission of on-time dues renewals for this period.
  3. If your club has not met the April renewal requirement by April 1, 2020, the club will display as unpaid on the Distinguished Performance Reports but will be considered in good standing until April 30, 2020. If your club has not met the renewal requirement by May 1, 2020, it will no longer be considered in good standing.
  4. Members in good standing of clubs in good standing are eligible to compete in speech contests. During the month of April, the online tools that support checking speech contest eligibility may not display accurately for members due to this exception. As such, please ensure that contestants have fulfilled the education requirements (if any) to participate in the speech contest. If so, you may allow them to compete.
  5. If your members who have not paid by April 1 are concerned that they will lose access to Base Camp, please know that their access will continue until April 30. Please note that members are not receiving a free month of membership, but rather an option to delay payment of their six-month renewal dues until the end of April without an interruption of benefits.

Toastmasters International acknowledges and appreciates the efforts of the many club officers who are diligently supporting club meetings whether in person or online.
For future updates and to review all previous updates related to the coronavirus disease (COVID-19), please go to www.toastmasters.org/covid-19.

 

Sincerely,

Deepak Menon Daniel Rex
Deepak Menon
International President
Toastmasters International
www.toastmasters.org

Daniel Rex
Chief Executive Officer
Toastmasters International
www.toastmasters.org

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Vision 2020: D65 Annual Conference Sponsorships & Advertising

Want to promote your business in this year’s conference program?

Would someone like the opportunity to sponsor you to attend conference?

See the benefits to your employer — take this letter to your supervisor!

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2020 Contest Dates!

CONTEST DATE TIME LOCATION
Division A Saturday, 3/21 8:30 AM-12:00 PM BlueCross Shield of WNY
Areas 11 & 12 (comb*) Saturday, 2/29 12:00-3:00 PM Audubon Library; 350 John J Audubon Pkwy, Amherst 14228
Areas 13 & 15 (comb*) Wednesday, 2/26 5:00-7:00 PM Lawley Insurance; 361 Delaware Ave, Buffalo 14216
Area 14 Saturday, 1/25 8:30-11:00 AM MOOG; 7070 Seneca St, Elma 14059
Area 16 Saturday, 2/15 9:30 AM-12:00 PM Ingram Micro; 1759 Wehrle Dr, Williamsville 14221
Division B Friday, 3/13 5:30-8:00 PM Penfield United Methodist Church; 1795 Baird Rd, Penfield 14526
Area 21 Monday, 2/10 5:30-8:00 PM Henrietta Library; 675 Calkins Rd, Rochester 14623
Area 22 Saturday, 3/7 10:00 AM-1:30 PM Henrietta Town Clerk (Hall); 475 Calkins Rd, Rochester 14623
Area 23 Tuesday, 2/4 5:30-8:00 PM Five Star Bank; 395 West Fall Rd, Rochester 14620
Area 24 Friday, 2/28 5:30-8:00 PM Penfield United Methodist Church; 1795 Baird Rd, Penfield 14526
Division C Saturday, 3/14 8:30-11:30 AM Lorraine’s Café, 370 Woodcliff Dr, Fairport, NY
Areas 31 & 33 (comb*) Wednesday, 2/12 5:30-8:00 PM Spiegel Community Center; 35 Lincoln Ave, Pittsford
Area 32 Saturday, 2/15 2:30-5:00 PM Mt. Vernon Baptist Church; 351 Joseph Ave, Rochester
Area 34 Wednesday, 3/4 6:00-8:00 PM Lorraine’s Café, 370 Woodcliff Dr, Fairport, NY
Division D Sunday, 3/22 1:00-4:30 Cornell University/Riley-Robb Hall; 111 Wing Dr, Ithaca
Areas 41 & 43 (comb*) Saturday, 2/22 9:00 AM-12:00 PM Koffman Incubator (KSTI); 120 Hawley St, Binghamton 13901
Area 42 Saturday, 3/7 10:00 AM-1:30 PM Cornell University/Riley-Robb Hall; 111 Wing Dr, Ithaca
Area 44 Saturday, 3/7 9:00 AM-12:00 PM The Bridge Wesleyan Church; 561 Maple St, Big Flats, 14814
Division E Saturday, 4/4 TBA
Areas 51 & 52 (comb*) Saturday, 2/29 TBA Onondaga Free Library; 4840 W Seneca Turnpike, Syracuse 13215
Area 53 Saturday, 2/22 12:00-3:00 PM Community Library of DeWitt & Jamesville; 5110 Jamesville Rd, Jamesville 13078
Area 54 Saturday, 2/22 10:00 AM-1:30 PM Onondaga Free Library; 4840 W Seneca Turnpike, Syracuse 13215
Area 55 Monday, 2/24 5:30-8:00 PM Dunham Public Library; Boardroom, 76 Main St, Whitesboro 13492

*- Combined contests are held back-to-back, one full contest – then the next. Attendance is expected for both contests for the sake of the contestants and efficiency. The winners will be announced at the end of each individual contest. Photos and awards will be at the end of combined event.

District 65 Contests will be held during the Annual Conference at the Rochester Holiday Inn, Downtown

Table Topics Contest – Friday, April 24, 2020 • Time TBA

District 65 International Speech Contest – Saturday, April 25, 2020 • Time TBA

 

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2019-2020 Files

Click the page below to be taken to the 2019-2020 Files Page.

2019-2020 Toastmaster Year Files

 

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05052019_DEC_Agenda

050519 DEC Mtg Agenda

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How Can You Help?

We’ve told you about the C&L Luncheon, our motivational Keynote Speaker, the workshops, and the schedule…

Now we need YOU to help make this Conference a success!

(Hopefully, you are planning to ATTEND!)

But here is what else you can do…

Do you have a friend that you think would really enjoy learning about Toastmasters and would benefit from some of the events happening at our conference? Invite them! We would love to meet your friends and we would love the chance to hear their stories!

These events are not free! Besides attending, we are looking for possible sponsors. Sponsors can purchase ad space in our program but we have to ACT FAST! Do you own a business that you would like to feature in the program? Don’t forget – all who attend the conference – in the entire district – will see the program. If your business knows no boundaries, you should really think about this opportunity!

In lieu of a Basket Raffle, we will be holding a Wine Pull and Gift Card Raffle. EVERYONE will win a prize with the purchase of a ticket.  You could win a gift card or a bottle of wine valued at $15 or more. In order to do this, we are asking for donations of wine or gift cards. Each bottle or card will be wrapped and numbered. When someone purchases a ticket, they will also get a number. That number will have a match… that match will be the prize! A complete mystery – but so much fun!

To help with ad sponsorship or wine/gift card donations – please see the attached document…

Donation Letter conference 2019

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